*Special Meeting Minutes-May 19, 2025*
Darren Apken, President, called the Special Meeting to order at 6:35 p.m. The meeting opened with the Pledge of Allegiance. Mike VonderHaar, Secretary of the Board, attested that the Special Meeting notice card was mailed by first-class mail to each member of record on May 1, 2025. That date being not less than ten nor more than forty days prior to the meeting in accordance with the BMWC By-Laws.
Bob Massa of Juneau Associates took the floor to give an update on the System Upgrade Project (Phase 6). Bids for this project were opened April 10, 2025.
Bids were higher than expected on all three contract bids.
Contract A (Water Main Extension-Bond & Madison County) Received (1) bid from Haier Plumbing for $ 1,979,804.00
Contract B (Shawnee Road Tower Painting) Received (2) bids from: Neumann Co. for $ 318,300.00 and Elevation Coatings for $ 378,000.00.
Contract C (S.C.A.D.A)- Received (1) bid from Vandevanter Eng. for $ 688,720.00
IEPA has loan funding available for the full amount, and the principal forgiveness of $ 1,420,000.00 is still available. Water main construction would start late August/early September, tank painting in Fall 2025/Spring 2026 and SCADA in Fall 2025.Attorney Jeffrey Mollet reported that the 1% quorum had been met with 41 contract holders in attendance. The resolution to be voted upon is as follows: “Resolution to authorize Bond Madison Water Company to enter into a loan agreement with the Illinois Environmental Protection Agency for a loan amount of up to 3.2 million dollars”. Chris Atchison made a motion to accept the resolution.Carl Albert 2nd motion. Motion carried.Darwin Kirsch made a motion to adjourn the meeting. Kenny Fields 2nd motion. Meeting adjourned.
